Local Programs Development Office
Documents and Forms
The documents provided on this website are outlined in the Local Government Guidelines below.
Refer to the Local Government Guidelines for additional information on the documents contained on this website. Local governments should start using the new forms and documents immediately for their projects.
Local Government Process & Guidelines
- Local Government Guidelines Manual Adobe PDF
- Local Government Guidelines Process Overview Flowchart Adobe PDF
Forms, Checklists & Letter Templates
CHAPTER 1: Funding Programs and TDOT Policies
- Form 1-1: Legal Disclaimer Microsoft Word
- Form 1-2: Local Version of TDOT Selection Policy Microsoft Word
CHAPTER 3: Getting Started
- Form 3-1: Project Initiation Form and Checklist Microsoft Word
- Form 3-2: Certification of Compliance Regarding Third Party Contracts Microsoft Word
CHAPTER 5: Roadway Design Procedures, Including Structural Design
- Form 5-1: Design Exception Request and Justification Form Microsoft Word
- Form 5-2: Alternative Transportation Facility Design Checklist Microsoft Word
- Form 5-3: Design Certification Letter Microsoft Word
- Form 5-4: Design Procedures Checklist Microsoft Word
- Form 5-5: Structures Design Checklist Microsoft Word
CHAPTER 6: Right-of-Way, Utility, and Railroad Procedures
- Form 6-1: Utility Checklist Microsoft Word
CHAPTER 7: Civil Rights Compliance
- Form 7-1: Uniform Report of DBE Awards Committments and Payments Microsoft Excel
CHAPTER 8: Pre-Construction and Construction Procedures
- Form 8-1: Contract Proposal Template (Sample Bid Book) Microsoft Word
- Form 8-2: Construction Advertisement Authorization Checklist Microsoft Word
- Form 8-3: Construction Advertising and Award Checklist Microsoft Word
- Form 8-4: TDOT Policy No. 355-02 Awards of Construction Contracts Adobe PDF
- Form 8-5: Construction Project Files Adobe PDF
- Form 8-6a: Subcontract Form (Prime) Microsoft Excel
- Form 8-6b: Subcontract Form (2nd Tier) Microsoft Excel
- Form 8-7: DBE Company Profile Microsoft Word
- Form 8-8: Commercially Useful Function Checklist Microsoft Word
- Form 8-9a: Pre-Construction Conference Notice Microsoft Word
- Form 8-9b: Erosion Conference Notice Microsoft Word
- Form 8-9c: Utility Conference Notice Microsoft Word
- Form 8-10a: Pre-Construction Conference Minutes Microsoft Word
- Form 8-10b: Erosion Conference Minutes Microsoft Word
- Form 8-10c: Utility Conference Minutes Microsoft Word
- Form 8-11: Conference Sign In Sheet Microsoft Word
- Form 8-12: Project Utility Diary Microsoft Word
- Form 8-13: Utility Item Certification and Final Acceptance Microsoft Word
- Form 8-14: Railroad Completion Notice Microsoft Word
- Form 8-15: Construction Checklist Microsoft Word
- Form 8-16: Start Notice Microsoft Word
- Form 8-17: Attestation of Illegal Immigrants Form Microsoft Word
- Form 8-18: Hot Mix Asphalt Plant Inspector Checklist Microsoft Word
- Form 8-19: Hot Mix Asphalt Roadway Inspector Checklist Microsoft Word
- Form 8-20: Work Zone Traffic Control Inspection Form Microsoft Word
- Form 8-21: Bridge Construction Inspector Checklist Microsoft Word
- Form 8-22: Structures Construction Checklist Microsoft Word
- Form 8-23: Bridge Deck Pre-Pour Checklist Microsoft Word
- Form 8-24: Bridge Deck During Pour Checklist Microsoft Word
- Form 8-25: Bridge Deck Post-Pour Checklist Microsoft Word
- Form 8-26: Construction Storm Water Inspection Certification Form Adobe PDF
- Form 8-27: Notice of Termination Form Adobe PDF
- Form 8-28: Prompt Payment To Subcontractors Form Microsoft Word
- Form 8-29: Change Order Form Microsoft Word
- Form 8-30: Contractor Material Certification and/or Material Certification Microsoft Excel
- Form 8-31: Punch List Form Microsoft Word
- Form 8-32: Completion Notice Microsoft Word
- Form 8-33: CC-3 Form Microsoft Word
- Form 8-34: End of Job Certificate Microsoft Word
- Looseleaf Fieldbook Forms for Quantities ZIP File
CHAPTER 9: Billing Procedures
- Form 9-1: A-133 Audit Information Adobe PDF
- Form 9-2: A-133 Audit Documentation Checklist Microsoft Word
- Form 9-3: Local Government Main Invoice for Preliminary Engineering (NEPA) Microsoft Excel
- Form 9-4: Local Government Invoice for Design Microsoft Excel
- Form 9-5: Preliminary Engineering Payment Checklist Microsoft Word
- Form 9-6: Local Government Main Invoice for Right-of-Way Microsoft Excel
- Form 9-7: Right-of-Way Payment Checklist Microsoft Word
- Form 9-8: Local Government Construction Invoice Microsoft Excel
- Form 9-9: Construction Payment Checklist Microsoft Word
