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Maintenance Division – Budget Office

James K. Polk Building, Suite 400
Nashville, TN 37243
Phone: (615) 532-3453
Fax: (615) 532-5995
Chris Harris, Civil Engineering Manager 1

The Maintenance Budget Section is responsible for the development and implementation of budgetary planning to provide an efficient, functional and cost-effective statewide maintenance program for the Tennessee Department of Transportation. Additional responsibilities for the Budget Section include maintenance and support for the Maintenance Management System (MMS), development of Ad-hoc reports for maintenance considerations, development and oversight of maintenance performance standards, the collection of inventory and assets specific to the maintenance division on the state roadway system, and the request and processing of reimbursements for natural disasters from both the Federal Highway Administration (FHWA) and the Federal Emergency Management Administration (FEMA).

The responsibilities specific to the Maintenance Budget Section are accomplished largely through the utilization of the Maintenance Management System (MMS). MMS enables the Maintenance Division to collect, analyze, and plan to insure equitable levels of service across the state for routine and contract maintenance activities. This is accomplished through accurate inventory collection, the development of activity standards for maintenance work, and monitoring the maintenance work program costs at the lowest level. MMS allows for tracking programs of immediate importance like natural disasters while planning for programs which will impact TDOT’s Budget in the future. Additionally MMS also allows for unit cost comparisons between work done in-house and work done by contractors on behalf of the State of Tennessee. Asset management systems, like MMS, provide a tool to focus on work priorities with an implementation strategy to produce an economical and effective work accomplishment. Asset condition assessment is used to determine the overall condition of the roadway assets which is integrated into the planning and budgeting process.